HUMMINGBIRD · DOCUMENT MANAGEMENT
Every document, audit-ready.
Contracts, tax forms, consents and statutory paperwork versioned, tracked and expiry-flagged per employee and country. When the audit comes, you export instead of excavating.
A dedicated specialist replies within one working day
WHY DOCUMENT MANAGEMENT
The file a regulator asks for first
The worst time to discover a missing contract is when a regulator asks for it. At global scale the exposure compounds: every country adds its own statutory forms, every worker type its own consents, every renewal its own deadline.
HummingBird keeps every employment document attached to the record it belongs to, versioned, access-controlled and retrievable in seconds. Compliance stops being a filing exercise and becomes a system property.
THE TEMPLATE LIBRARY
158 templates with version control
Offer letters, employment agreements, W-4s, I-9s, background check consents and policy acknowledgements managed centrally, mapped to the module that uses them and version-controlled. Every hire signs the current, approved document, in every geography.
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LIFECYCLE & EXPIRY
Expiry tracking with automated alerts
Total, active, pending audit and expired documents on one line, with critical items escalated for immediate action. Visas, permits, certifications and consents are tracked from signature to renewal, so a lapsed document never surfaces as a work-stoppage or a finding.
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STATUTORY COVERAGE
Statutory forms coverage per jurisdiction
Tax and statutory documents grouped by category per employee: I-9, W-4, state withholding and direct deposit in the US, with equivalent statutory sets per country. The platform shows you the gaps before an auditor does.
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Versioning, coverage and gaps, always visible
The platform finds the gap. A person closes it.
A flagged document is not a rejection email; it is a specialist reaching out to fix it with the employee directly. Your file stays complete, and your people never feel like paperwork.
Licensed to operate
Labour leasing licenses, held on the ground.
LanceSoft holds labour leasing and employment agency licenses with national authorities across the world, so your workforce is engaged on real licenses, in the worker’s own country.
Quick answers
Where is our data stored?
Inside our certified environment, under ISO 27001 and SOC 2 Type II controls, with data residency honored where required by geography.
Do we get alerts before documents expire?
Yes. Expiry windows are tracked per document type, flagged as critical before the date, with renewals routed to the responsible owner.
Can we standardize documents across countries?
Yes. Templates are versioned and mapped per module and geography, so every employee file starts from the current, approved version.
Can we export everything?
Yes. Your documents are yours, exportable at any time, including at exit. No hostage files.
Stop excavating. Start exporting. See your document estate on a live screen.
Book a Demo